Introduction

Within a group in you can add extra functionality that is only visible to the members of that group — such as events, applications and pages. This lets you share information and tools with the people they are relevant for, without exposing them to the rest of the platform.

In this article you'll learn how group-bound extras work and how to add an event, application or page to a group step by step.

How do extras in groups work?

Extras are group-bound tools: they only work within one specific group and are invisible to users outside that group. You can add three types of extras:

• Events: meetings, courses or sessions that appear directly on the group's calendar.
• Applications: quick links to external tools or systems that are relevant for the group.
• Pages: static information pages with text, images and other content.

Adding an event to a group

A group event is added directly to the group's calendar. All group members can see the event and — depending on the settings — sign up for it.

Step-by-step: create an event

1. Hover over Groups in the navigation bar.
2. Click the group in which you want to create an event.

3. Below the calendar in the right-hand column, click New calendar item.

   

4. Enter a date and, optionally, a time for the event.
5. Give the event a name and optionally add details, such as the location.
6. Add media if you wish, such as an image, video or document.
7. Click Attendance and choose how users can sign up.
8. Click Organiser and (optionally) fill in the organiser's details.
9. Click Administrator and select one or more event administrators.
10. Click Create.

The event is now visible on the group's calendar. To highlight it further, open the event page and click Share.

Adding an application to a group

A group application is a quick link to an external tool or system, only visible to members of the group.

Step-by-step: add a group application

1. Hover over Groups in the navigation bar.
2. Click the group to which you want to add an application.
3. In the top-right corner, click the three dots.

4. Click Edit group.

   

5. Under Group features, tick the Applications option and click Save.

6. In the Apps section, click + New app.

   

7. Enter the name, contact person, link and description of the application.
8. Upload an app icon.
9. Choose how the application opens: in an iFrame, in the same tab or in a new tab.
10. Click Create.

The application is now visible to group members, both inside the group and in the general application overview.

Adding a page to a group

Group pages let you share static information within a group, such as an introduction, policy documents or a frequently-asked-questions overview.

Step-by-step: add a group page

1. Hover over Groups in the navigation bar.
2. Click the group to which you want to add a page.

3. In the group menu bar, click Pages.

   

4. Click + New group page.
5. Enter the title and content and save the page.

Troubleshooting

I don't see any events in the group

• Check whether you are a member of the group.
• Check whether the event falls within the right date range — past events are hidden by default.
• Refresh the page if the event has just been created.

I can't add applications

• Check whether you have permission to edit the group.
• Check whether Applications is enabled under Group features in the group settings.

I don't see the 'Pages' tab

• Check whether pages are enabled for the group via Edit group > Group features.
• Refresh the page and try again.

My application shows an empty area

• The external website most likely doesn't allow being displayed in an iFrame. Edit the application and set the display option to same tab or new tab.

The problem persists

Send an email to support.plek@bcs-hr.com with a short description of the problem and — if possible — a screenshot.