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Archive or delete a (sub)group

 

Introduction

You can manage groups and subgroups on your platform. Sometimes you no longer need a group — for example because a project has finished or a team has been disbanded. In this article you'll learn how to archive or delete a (sub)group, and when to choose which option.

 

Archive or delete?

You have two options for cleaning up a group:

  • Archive (recommended): the group remains in your platform but is no longer active. Content, members and history are preserved. You can reactivate the group later.
  • Delete: the group is permanently removed from your platform. Content, members and history are deleted and cannot be restored.
Tip:
Not sure whether to archive or delete? Choose archiving. You won't lose any data and can still delete the group later if needed.

 

Archiving a (sub)group

Follow these steps to archive a group or subgroup:

  1. In the navigation bar, go to Groups.
  2. Click the group you want to archive.
  3. Click the three dots (…) in the top right to open the menu.
  4. Choose Edit group.

  5. Click Archive in the bottom left.

The group is now archived.

 

Finding archived groups

You can find archived groups using the Archived groups filter in the group overview.

 

Deleting a (sub)group

Want to remove the group entirely? Follow the same steps as for archiving, but click Delete in step 5 instead. This button is to the left of Archive.

Warning:
Deleting is permanent and cannot be undone. The group, all of its content, and the member list will be removed permanently. If in doubt, choose archiving instead.

 

Troubleshooting

I can't see the Archive or Delete button

  • Check whether you have manager rights for the group. Only group managers and platform administrators can archive or delete a group.
  • Open Edit group again via the three dots; the buttons are located at the bottom of the edit window.

I can't find an archived group

  • In the group overview, enable the Archived groups filter.
  • Check that you still have rights to view the archived group.

A group was deleted by accident

Deleted groups cannot be restored on your own. Please send an email to support.plek@bcs-hr.com for support.