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Inviting people to an event

 

Introduction

With the share and invite features in Plek, you can quickly let colleagues know about an event. You can invite people directly or share the event in a group to reach a wider audience.

In this article you'll learn how to invite people, how to share an event in a group, which additional options are available, and what to do when something doesn't work as expected.

Please note:
Whether you can share an event or invite people depends on your permissions in Plek. Don't see the Share button? Contact your platform administrator.

 

How inviting and sharing work

There are two ways to bring an event to people's attention. Which one you choose depends on who you want to reach.

  • Invite people (recommended for a targeted selection): Invitees receive both a notification and an email with your invitation. If the event organiser has enabled RSVPs, invitees can indicate on the event page whether they will attend.
  • Share in a group: The event becomes visible to all members of the group. This is useful when you want to reach a larger or more organic audience.
Info:
Both options are available on desktop and in the Plek mobile app. The screenshots in this article are taken from the desktop interface; the app uses the same buttons in equivalent locations.

 

Inviting people to an event

Follow these steps to invite specific people directly.

  1. Open the event you want to invite people to.

    • Is the event shown in the calendar on your home page? Click it directly.
    • Not visible on the home page? Click Calendar in the navigation bar and locate the event.

    Calendar overview with scheduled events

  2. In the top left, click Share.

    Event page with the Share button in the top left

  3. Click Invite people.

    Share menu showing the Invite people option

  4. Select the people you want to invite. Use Select all to add everyone in one go.
  5. Click Invite. The selected people will immediately receive a notification and an email.

 

Sharing an event in a group

Want to reach a wider audience? Share the event in a group you're a member of.

  1. Open the event you want to share.
  2. In the top left, click Share.

  3. Click Share this event. A pop-up with a text field appears.

    Pop-up for sharing an event in a group

  4. Choose the group you want to share the event in.
  5. Add a message and click Post. The event is now visible in the group.
Tip:
Add a short note explaining why this event is relevant to the group. This significantly improves engagement compared to sharing without context.

 

Additional functionality

Marking users as 'Attending' directly (platform admins only)

As a platform admin, you can manually mark users as attending without them having to RSVP themselves.

  1. Open the event.
  2. Go to the Attendees tab.
  3. Click the plus icon.
  4. Select the users and confirm your choice.

Sending a notification after sharing an event

Have you already shared an event in a group, but want to make sure everyone sees it? Send a notification afterwards.

  1. Open the post in which you shared the event.
  2. In the top right, click the three dots.
  3. Select Send notification.

 

Troubleshooting

I can't find the Share button

  • Check that you're on the event page itself, not in a group post about the event.
  • You may not have the required permissions to share this event. Ask the event organiser or platform admin to check your permissions.

I can't select people in Invite people

  • Refresh the page and try again.
  • Check whether your role in Plek allows you to invite other users.

An invitee isn't receiving an email

  • Ask the user to check their spam or junk folder.
  • Verify that the user's email address is correct in their profile.
  • Check whether email notifications haven't been disabled in their personal settings.

The event isn't appearing in the group

  • Check that you're a member of the group you're trying to share into.
  • Check the group's visibility and sharing settings — some groups don't allow all members to share content.

The problem persists

Couldn't resolve the issue with these steps? Send an email to support.plek@bcs-hr.com with a short description of the problem, and include a screenshot if possible.